Project Coordination and Documentation:

• Assist in maintaining project files, including drawings, specifications, and correspondence.
• Coordinate with project teams to ensure timely document submissions and approvals.
• Prepare meeting agendas, minutes, and action items.

Communication and Correspondence:

• Manage emails, phone calls, and inquiries related to design projects.
• Liaise with clients, contractors, and vendors to facilitate effective communication.
• Draft and proofread project-related correspondence.

Vendor and Supplier Coordination

• Communicate with suppliers, manufacturers, and subcontractors.
• Obtain quotes, samples, and product information as needed.

Design Library Maintenance:

• Organize and update the design library with material samples, finishes, and catalogs.
• Assist designers in sourcing materials and finishes for projects

Project Documentation and Filing:

• Maintain organized project files, both physical and digital.
• Archive completed projects and ensure proper documentation for future reference.

Meeting Support:

• Set up and prepare meeting rooms for design presentations and client meetings.
• Take meeting minutes and distribute action items to the team.

Administrative Support:

• Handle general administrative tasks, such as ordering office supplies and managing office equipment.
• Assist with other ad-hoc duties as required